Jan 27, 2015

Make Your Outlook Work Faster with Few Changes

Improvement is always required to make any application successful and user friendly. Today I am going to share a few imperative commands for MS outlook which user must know to increase productivity with Outlook.

1.Automatic spell-check: I have faced the problem of spell mistake in email messages very frequently. But now I am using automatically spell-check option before sending an e-mail to my clients and concern person.
In Microsoft Outlook 2010:  Go to File, Options, Mail, then tick the box marked Always check spelling before sending.
Automatic Spell Check

In Outlook 2007:  Go to Tools, Options, then the Spelling tab, and then that same box. When you're done, click OK. Now Outlook will automatically perform a spell-check on each outbound message.

2 Connectivity with Social Media Accounts: Connectivity with social media is considered as best feature of Outlook. User can connect their social media accounts with Outlook. By connectivity they can easily keep an eye on their accounts (face book, LinkedIn and others) while they are offline. 
                                                  
Social Media Connectivity

3 Handy Shortcuts:  Few shortcuts are given below.
  • Alt+ S: Send your email in just by this shortcut and avoid searching the mouse for sending every email through clicking.
  • Alt+F: Forward the current e-mail.
  • Alt+R: Reply to the current e-mail.
  • Ctrl + G: Jump directly to date in the calendar by sing option “Go to Date” option

4 Choose desired format to Save Emails: Outlook gives user so many options to save emails to their desired formats. Using this option user can easily save emails to their desired format which they want. Following is the procedure to save emails to desired format.  Go to option File then choose option Save as then set desired format. This option will eliminate the need of dragging emails to windows or then save it. Save your emails directly and save your precious time.
                                                                            
Save Emails
5 Use e-mail into an appointment: You have a team meeting scheduled for a particular day and you would like to inform every person in the team. One option you can send email to everyone. I am sharing the smart option is to use email into an appointment to send the details of meeting such as the date, time, and agenda for the upcoming sales meeting. 

You can quickly add all that info to your Outlook appointment calendar. You can: Just drag the e-mail from your Inbox to Outlook's Calendar icon.  You can just set the time, date and the subject line and send to respective person.

Appointment
                          
                                          
6 Create an Email Rule: You can easily create a rule for the receiving emails. Just create a new folder and create the rule by just right click on the email. You will find the window as below to create the rule.

Create Rule
7 Turn an e-mail contact into an Outlook contact: On every important email you can right-click the sender's name, and then select it to add to Outlook Contacts. This will help you to find this user details easily in future.

By using above methods user can easily make productivity with Outlook faster and can save their valuable time.